Use this free HMRC mileage claim calculator to create a clean, professional mileage claim and journey log for UK contractor expense records. It is built for IT contractors, consultants, freelancers, umbrella workers, limited company contractors and self-employed professionals who need a quick way to calculate business mileage without building a spreadsheet from scratch.
The calculator applies HMRC Approved Mileage Allowance Payments (AMAP) rates, including the 10,000-mile threshold for cars and vans. It also supports motorcycle and bicycle mileage, passenger allowance calculations for qualifying car/van journeys, detailed journey logging, and PDF, Excel and Word exports.
Whether you need records for temporary workplace travel, client site visits, meetings or other business-related journeys, this tool helps generate organised mileage records in minutes. You can preview the claim summary online, download detailed logs, and send the documents by email if required.
HMRC Mileage Allowance Update: From 6 April 2026, the approved mileage rate for cars and vans is 55p per mile for the first 10,000 business miles, then 25p per mile after that. For 2025/26 and earlier years back to 2011/12, the first-threshold car/van rate was 45p.
| Total Business Miles Driven: | 0.0 |
| Miles @ 55p (first 10,000 car/van miles): | £0.00 |
| Miles @ 25p (Above 10,000 miles): | £0.00 |
| Passenger Allowance (5p per passenger per mile): | £0.00 |
| Date | From | To | Ret. | Reason / Purpose | Pass. | Miles | Claim (£) |
|---|
The UK’s Approved Mileage Allowance Payment (AMAP) rate for cars and vans has officially increased from 45p to 55p per mile for the first 10,000 business miles, with the change backdated to April 2026.
| Vehicle type | Previous HMRC rate | Current HMRC rate |
|---|---|---|
| Cars & vans | 45p per mile (first 10,000 miles) 25p thereafter |
55p per mile (first 10,000 miles) 25p thereafter |
| Motorcycles | 24p per mile | 24p per mile |
| Bicycles | 20p per mile | 20p per mile |
The HMRC mileage claim calculator and log helps UK contractors, freelancers, consultants, and employees calculate business mileage expenses using approved HMRC AMAP (Approved Mileage Allowance Payments) rates. The tool automatically applies the correct mileage thresholds, generates professional claim summaries, and creates detailed mileage logs suitable for accountants, umbrella companies, agencies, and HMRC record keeping.
Whether you travel to client sites, meetings, temporary workplaces, or business events, this mileage calculator helps simplify the process of tracking journeys and calculating allowable mileage reimbursement claims.
This tool uses HMRC-approved mileage allowance rates to calculate business travel expenses accurately. It automatically tracks the first 10,000 business miles and applies the correct reimbursement rates depending on the vehicle type selected.
This mileage expense calculator is designed for UK professionals and businesses that need to track and claim business mileage expenses accurately.
The tool includes advanced functionality to help simplify mileage tracking, improve record keeping, and generate professional reimbursement documents.
Maintaining accurate mileage records is important for HMRC compliance and can help support expense claims if records are ever reviewed. Proper mileage tracking also helps contractors and businesses monitor travel costs more effectively.
Using the calculator is straightforward and designed to reduce manual admin work.
HMRC Approved Mileage Allowance Payments (AMAP) allow businesses and contractors to claim approved mileage expenses without needing to calculate actual fuel and running costs for every journey.
For cars and vans, HMRC allows 55p per mile for the first 10,000 business miles travelled during the 2026/27 tax year. Once this threshold is exceeded, the rate reduces to 25p per mile for additional mileage. Separate rates apply for motorcycles and bicycles.
Incorrect mileage claims can create issues with expense reporting and tax compliance. Keeping detailed and accurate records helps reduce these risks.
This calculator is a record-keeping aid, not tax advice. Mileage claims normally require a genuine business purpose, accurate journey records, and the correct treatment for your working arrangement. Ordinary commuting, private journeys and unsupported estimates should not be included. Speak to your accountant, umbrella company, agency or employer if you are unsure whether a journey is claimable.
Yes. The tool is designed to help generate detailed mileage logs and claim summaries suitable for HMRC record keeping and contractor expense tracking.
Yes. The calculator automatically applies the correct HMRC mileage rates before and after the 10,000-mile threshold.
Yes. The mileage log and claim summary can be exported as PDF, Excel, and Word documents.
Yes. The calculator is suitable for umbrella company contractors, limited company contractors, freelancers, consultants, and employees claiming business mileage expenses.
Yes. For qualifying car journeys, the calculator can include the additional HMRC passenger allowance automatically.
Yes. The HMRC mileage claim calculator and log tool is completely free to use online.